what personal data do we collect about you? why do we need your personal data? how long do we keep your personal data?

what personal data do we collect about you?

Randstad only processes personal data where it is necessary for the purpose for which the data has been collected. 

Randstad records sensitive personal data only if this is necessary in order to comply with its legal obligations, in as far as consent has been granted or if this is otherwise permitted by or pursuant to the law. ‘Sensitive personal data’ refers to details about a person's race, religion, convictions, political opinions, health, sexual life, trade union membership and/or personal data regarding unlawful behavior or harassment. 

Some of the data we collect is mandatory in order for you to be able to use our services. Additional data may be desirable in order to be able to match the services more closely to your requirements and qualities or to meet more specific client requests or obligations. You are responsible for the accuracy and relevance of the data that you provide and we register the data provided by you in your CV and application. More specifically, this concerns (documents with) personal data including the following:

  • Name and address details, e-mail address and other contact information
  • Curriculum vitae (CV), information on education, training placements, work experience and language skills
  • Information on training and education courses and/or tests that you have followed or taken, on your own initiative or via us
  • Data on availability, membership of A-kasse and leave
  • Contact details on next of kin
  • Other data that are or could be important in relation to the assessment of the candidate’s suitability, such as references, notes and certificates
  • Passport photograph and video (introduction) - on a voluntary basis
  • CPR number, proof of identity, work permit
  • Other data relating to the personnel, salary and absence registration
  • We sometimes also process data as part of pre-employment screening where this is necessary for the job or assignment you have applied for our clients.

Randstad may pass on your personal data to other Randstad entities, its clients, sub-contractors (e.g. data processors) who perform services or execute assignments on its behalf, suppliers, government agencies, pension providers, employer associations and other business relations and in all other cases in which we may be obliged to do so, for example by a court order or court decision.

Personal data are provided on the basis of a legitimate interest, legal obligation and/or to execute the contract in compliance with the objectives listed in “Why do we need your personal data?”.

why do we need your personal data?

Randstad processes your personal data only for the purposes specified below:

Purpose of the process: Legal grounds for the process:
To provide and manage the services that you requested by registering at Randstad, i.e. to find suitable jobs or assignments.
Consent
We assess your suitability and availability in connection with placement in permanent or fixed-term jobs or an assignment, in which case test results, reference checks etc. may also be used.
Necessary to fulfil our contractual undertakings toward you and towards our client.
Contract and maintain an employment or personnel/placement relationship with you and perform the relevant administration for this purpose incl. legal advice from employer associations.
Necessary to fulfil our contractual undertakings toward you and towards our client.
If we have contracted an employee or staffing/placement relationship with you, for compliance with laws and regulations, including but not limited to identification, labor law, fiscal and social insurance law, control of fraud and national and international sanctions legislation.
Necessary to fulfil our contractual undertakings to enable an employment contract between you and Randstad to be fulfilled, for example for calculating and paying your salary and processing your benefits.
To conduct a pre-employment screening where this is necessary for the job or assignment you have applied for.
Necessary for our legitimate interest to ensure that the services/programs and our systems meet the participants' and our clients’ needs over time.
To contact you for newsletters, events, promotions and commercial offers that may be of interest to you, only if you have signed up for it (opt-in).
Your consent. You have the right to withdraw your consent at any time.
Promote your personal development and employability, including training, education and tests.
Necessary to fulfil our contractual undertakings toward our client.
Quality objectives such as certification.
Legitimate interest for business purposes
Apply for subsidies, premium discounts etc.
Legitimate interest for business purposes
Contact you by phone or mail if you have completed one of our campaign forms.
Necessary for our legitimate interest to ensure that you can communicate with us.
For management purposes including management information, organizing internal compliance and control, business security, occupational health & safety, performing audits and data analysis and general auditing.
Necessary for our legitimate interest to develop and safeguard our services, our organisation and your data.

how long do we keep your personal data?

Randstad keeps your data as long as this is necessary for the goal for which we collected your data. As a result, different data will be saved for different periods of time.

  • If you have applied for work with Randstad)
  • Your placement data (CV, work experience, education, test results etc.) are available for two years after your latest activity (eg. update of your CV or applying for a job).
  • If you work/have worked for Randstad (including self-employed)
  • Your personal data is available for five years after the termination of the employment contract.
  • Certain personal data are available to Randstad for a longer term, for the purpose of e.g. claims and fiscal obligations.