Your privacy, as a temporary worker.

last updated: Sep 5, 2023

your privacy is our priority.

We collect and process your data for the performance of our HR services, including outplacement, temporary staffing, payroll, recruitment & selection, personal development, salary administration and personnel management.

We also collect data from you during your time in which you are registered at Randstad to make use of our services, such as information concerning career ambitions, personal or social qualities, industries you wish to work in, desired work hours, etc. Moreover, we collect personal data from other sources, such as information from referees you have provided.

what personal data do we collect about you? why do we need your personal data? how long do we keep your personal data?

When you are a temporary worker on an assignment at one of our clients, we may process personal data about you.

Some of the data we collect is mandatory in order for you to be able to use our services. Additional data may be desirable in order to be able to match the services more closely to your requirements and qualities or to meet more specific client requests or obligations. You are responsible for the accuracy and relevance of the data that you provide and we register the data provided by you in your CV and application. More specifically, this concerns (documents with) personal data including the following:

Name and address details, e-mail address and other contact information
Curriculum vitae (CV), information on education, training placements, work experience and language skills
Information on training and education courses and/or tests that you have followed or taken, on your own initiative or via us
Data on availability, membership of A-kasse and leave
Contact details on next of kin
Other data that are or could be important in relation to the assessment of the candidate’s suitability, such as references, notes and certificates
Passport photograph and video (introduction) - on a voluntary basis
CPR number, proof of identity, work permit
Other data relating to the personnel, salary and absence registration
We sometimes also process data as part of pre-employment screening where this is necessary for the job or assignment you have applied for for our clients.

Randstad records sensitive personal data only if this is necessary in order to comply with its legal obligations, in as far as consent has been granted or if this is otherwise permitted by or pursuant to the law. ‘Sensitive personal data’ refers to details about a person's race, religion, convictions, political opinions, health, sexual life, trade union membership and/or personal data regarding unlawful behavior or harassment.

To provide and manage the services that you requested by registering at Randstad, i.e. to find suitable jobs or assignments.
- Purpose of the process: To provide and manage the services that you requested by registering at Randstad, i.e. to find suitable jobs or assignments.
- Legal grounds for the process: Consent
We assess your suitability and availability in connection with placement in permanent or fixed-term jobs or an assignment, in which case test results, reference checks etc. may also be used.
- Purpose of the process: We assess your suitability and availability in connection with placement in permanent or fixed-term jobs or an assignment, in which case test results, reference checks etc. may also be used.
- Legal grounds for the process: Necessary to fulfil our contractual undertakings toward you and towards our client.
Contract and maintain an employment or personnel/placement relationship with you and perform the relevant administration for this purpose incl. legal advice from employer associations.
- Purpose of the process: Contract and maintain an employment or personnel/placement relationship with you and perform the relevant administration for this purpose incl. legal advice from employer associations.
- Legal grounds for the process: Necessary to fulfil our contractual undertakings toward you and towards our client.
If we have contracted an employee or staffing/placement relationship with you, for compliance with laws and regulations, including but not limited to identification, labor law, fiscal and social insurance law, control of fraud and national and international sanctions legislation.
- Purpose of the process: If we have contracted an employee or staffing/placement relationship with you, for compliance with laws and regulations, including but not limited to identification, labor law, fiscal and social insurance law, control of fraud and national and international sanctions legislation.
- Legal grounds for the process: Necessary to fulfil our contractual undertakings to enable an employment contract between you and Randstad to be fulfilled, for example for calculating and paying your salary and processing your benefits.
To conduct a pre-employment screening where this is necessary for the job or assignment you have applied for.
- Purpose of the process: To conduct a pre-employment screening where this is necessary for the job or assignment you have applied for.
- Legal grounds for the process: Necessary for our legitimate interest to ensure that the services/programs and our systems meet the participants' and our clients’ needs over time.
To contact you for newsletters, events, promotions and commercial offers that may be of interest to you, only if you have signed up for it (opt-in).
- Purpose of the process: To contact you for newsletters, events, promotions and commercial offers that may be of interest to you, only if you have signed up for it (opt-in).
- Legal grounds for the process: Your consent. You have the right to withdraw your consent at any time.
Promote your personal development and employability, including training, education and tests.
- Purpose of the process: Promote your personal development and employability, including training, education and tests.
- Legal grounds for the process: Necessary to fulfil our contractual undertakings toward our client.
Quality objectives such as certification.
- Purpose of the process: Quality objectives such as certification.
- Legal grounds for the process: Necessary to fulfil our contractual undertakings toward our clients
Apply for subsidies, premium discounts etc.
- Purpose of the process: Apply for subsidies, premium discounts etc.
- Legal grounds for the process: Legitimate interest for business purposes
Contact you by phone or mail if you have completed one of our campaign forms.
- Purpose of the process: Contact you by phone or mail if you have completed one of our campaign forms.
- Legal grounds for the process: Necessary for our legitimate interest to ensure that you can communicate with us.
For management purposes including management information, organizing internal compliance and control, business security, occupational health & safety, performing audits and data analysis and general auditing.
- Purpose of the process: For management purposes including management information, organizing internal compliance and control, business security, occupational health & safety, performing audits and data analysis and general auditing.
- Legal grounds for the process: Necessary for our legitimate interest to develop and safeguard our services, our organisation and your data.

Purpose of the process:	Legal grounds for the process:
To provide and manage the services that you requested by registering at Randstad, i.e. to find suitable jobs or assignments.	Consent
We assess your suitability and availability in connection with placement in permanent or fixed-term jobs or an assignment, in which case test results, reference checks etc. may also be used.	Necessary to fulfil our contractual undertakings toward you and towards our client.
Contract and maintain an employment or personnel/placement relationship with you and perform the relevant administration for this purpose incl. legal advice from employer associations.	Necessary to fulfil our contractual undertakings toward you and towards our client.
If we have contracted an employee or staffing/placement relationship with you, for compliance with laws and regulations, including but not limited to identification, labor law, fiscal and social insurance law, control of fraud and national and international sanctions legislation.	Necessary to fulfil our contractual undertakings to enable an employment contract between you and Randstad to be fulfilled, for example for calculating and paying your salary and processing your benefits.
To conduct a pre-employment screening where this is necessary for the job or assignment you have applied for.	Necessary for our legitimate interest to ensure that the services/programs and our systems meet the participants' and our clients’ needs over time.
To contact you for newsletters, events, promotions and commercial offers that may be of interest to you, only if you have signed up for it (opt-in).	Your consent. You have the right to withdraw your consent at any time.
Promote your personal development and employability, including training, education and tests.	Necessary to fulfil our contractual undertakings toward our client.
Quality objectives such as certification.	Necessary to fulfil our contractual undertakings toward our clients
Apply for subsidies, premium discounts etc.	Legitimate interest for business purposes
Contact you by phone or mail if you have completed one of our campaign forms.	Necessary for our legitimate interest to ensure that you can communicate with us.
For management purposes including management information, organizing internal compliance and control, business security, occupational health & safety, performing audits and data analysis and general auditing.	Necessary for our legitimate interest to develop and safeguard our services, our organisation and your data.

Randstad keeps your data as long as this is necessary for the goal for which we collected your data. As a result, different data will be saved for different periods of time.

Your personal data is available for five years after the termination of the employment contract.

Certain personal data are available to Randstad for a longer term, for the purpose of e.g. claims and fiscal obligations.

contact us

If you have any questions about this policy or any privacy concerns, or if you have any questions, comments or complaints about Randstad’s processing of your personal data, please contact us in writing or by e-mail at dpo@randstad.dk.

If you have information on a (suspected) data breach, for example if you suspect loss of or unauthorized access to personal data, please notify us immediately thereof by email at dpo@randstad.dk.